Campus totals hide local zeros
Six seal kits across campus feels comfortable—until the boiler room has none at 2 AM. Per-building minimums surface the local zero while it is still a Tuesday-afternoon problem.
Inventory for facilities & MRO
Maintenance stock,
without the
spreadsheet.
A critical spare is only critical when it is missing. OnHandly keeps filters, belts, bearings, and spares visible across every building and shop—with per-building minimums and a reorder list that is ready before the failure is.
No card requiredSet up in one afternoonCancel anytime
ItemOn handOrderSupplier
V-Belt, B42BLT-B421 / 3 min4Motion
20×20 MERV 8 FilterFLT-2020-M88 / 24 min48Grainger
Circulator Pump Seal KitSEAL-CP150 / 2 min2SupplyHouse
Minimums are per building, so the shortage names the building.
Why teams switch
The problems this removes.
Stock value is a guess
Weighted-average cost keeps a live value by building and across the operation, and shows exactly which items are missing a cost at all.
Shrink has no story
Every movement carries a person, a location, and a time, and adjustments require a reason. The variance review becomes a conversation about facts, not an accusation.
A working example — North Campus
The monthly stock review, finished in twenty minutes.
Review by building
Stock value and shortages, building by building, from the web dashboard—no spreadsheet assembly required.
Check the critical spares
Four spares sit below minimum across two buildings. Each names its location, quantity, and preferred supplier.
Approve one order
The four reviewed shortages become a $720 draft purchase order, grouped by supplier with suggested quantities.
Receive against the order
When the order arrives, receiving writes straight to the ledger and the building's value updates—no retyping.
Purchase orders and approval are included on the Team and Pro plans. Compare plans ↗
Shipped, not roadmap
Everything above is available today.
- Scan with the phone already in the truckThe OnHandly app scans existing UPC and EAN codes with the device camera.
- Blind cycle countsCounters never see the expected quantity; only real variances go to review.
- Shortages with the whole answerMinimums, targets, pack sizes, preferred suppliers, and estimated spend.
- Part supersessionOld and current part numbers share availability without merging their histories.
- Inventory valuationWeighted-average cost keeps a live value and names the items missing a cost.
- Spreadsheet Migration CenterImport Excel or CSV with validation and ledger-backed opening stock.
Purchase orders, approval, and job reservations are included on Team and Pro. Nothing on this page is a roadmap feature. See what each plan includes ↗
THE PLAN MOST FACILITIES TEAMS CHOOSE
Team — $79 a month.
5 users, 10 locations, 5,000 items, purchase orders, and job reservations. Working alone? Solo is $29.99 a month — 1 user, 2 locations, 500 items — sold inside the OnHandly app for iPhone, iPad, and Android.
Start your 30-day trialBefore the first scan
Asked by Facilities teams.
Still deciding whether it fits? Talk to a person at OnHandly.
Can minimums differ per building?+
Yes. Every location—building, shop, or mechanical room—carries its own minimum and target per item, so replenishment reflects where the stock actually needs to be.
Does OnHandly track inventory value?+
Yes. Weighted-average operational cost produces a live known value, visible to administrators, along with a list of items missing cost data so the number keeps getting more complete.
Can a technician record usage from a mechanical room?+
Yes. Scan the item with the phone and record the use from that room's stock. The movement carries the person, the room, and the time.
Make “on hand”
a number you can trust.
Start with one location, one count, and thirty days of real work.
Start free for 30 days