The office cannot see the vans
Dispatch books the next call without knowing whether Van 04 still has a capacitor. OnHandly gives every vehicle its own live count, minimums, and shortage list—visible from the web dashboard.
Inventory for HVAC teams
Know every part,
on every van,
before the next call.
The day should not start with a parts run. OnHandly shows what is on hand in the shop and on every service van—capacitors, contactors, filters, motors—and turns what is short into a supplier-ready order before the schedule slips.
No card requiredSet up in one afternoonCancel anytime
ItemOn handOrderSupplier
45/5 µF Dual Run CapacitorCAP-45-51 / 4 min6Johnstone
3-Pole Contactor, 24 V CoilCNT-3P-242 / 6 min8Ferguson
MERV 11 Filter, 16×25FLT-1625-M113 / 10 min12SupplyHouse
Minimums are set per vehicle, so the shortage names the van.
Why teams switch
The problems this removes.
Supply-house runs eat billable hours
A missing fourteen-dollar part costs a technician an hour at the counter. Per-van minimums surface the restock before the tech leaves the shop, not after the customer is waiting.
Part numbers change mid-season
When a motor number is superseded, the older stock does not disappear. Replacement families count both numbers toward availability and point purchasing at the current one.
A working example — Summit Heating & Air
A Tuesday morning at a nine-truck heating and air company.
The shortage names the van
The morning shortage list shows Van 04 below minimum on 45/5 µF capacitors—before the first call, not in a customer's attic.
The part family shows both numbers
The replacement family holds three of the discontinued number and four of the current one. Together the company is covered; separately, nothing was hidden.
Transfer before purchase
Three capacitors move from the shop to Van 04. The transfer records who moved them, from where, and when.
Order the current number
The remaining gap lands on a draft order under the preferred supplier, priced at the last received cost.
Shipped, not roadmap
Everything above is available today.
- Scan with the phone already in the truckThe OnHandly app scans existing UPC and EAN codes with the device camera.
- Blind cycle countsCounters never see the expected quantity; only real variances go to review.
- Shortages with the whole answerMinimums, targets, pack sizes, preferred suppliers, and estimated spend.
- Part supersessionOld and current part numbers share availability without merging their histories.
- Inventory valuationWeighted-average cost keeps a live value and names the items missing a cost.
- Spreadsheet Migration CenterImport Excel or CSV with validation and ledger-backed opening stock.
Purchase orders, approval, and job reservations are included on Team and Pro. Nothing on this page is a roadmap feature. See what each plan includes ↗
THE PLAN MOST HVAC TEAMS CHOOSE
Team — $79 a month.
5 users, 10 locations, 5,000 items, purchase orders, and job reservations. Working alone? Solo is $29.99 a month — 1 user, 2 locations, 500 items — sold inside the OnHandly app for iPhone, iPad, and Android.
Start your 30-day trialBefore the first scan
Asked by HVAC teams.
Still deciding whether it fits? Talk to a person at OnHandly.
Do technicians need dedicated barcode scanners?+
No. The OnHandly app scans with the camera in the phone or tablet a technician already carries. The UPC and EAN codes already printed on boxes work as they are, and the web catalog can print labels for unmarked parts.
Can every van have its own minimums?+
Yes. Each vehicle is a location with its own minimum and target per item, so a shortage tells you which van is short—not just that the company is.
What happens when a manufacturer supersedes a part number?+
Link the numbers in a replacement family. Each SKU keeps its own quantity, barcode, cost, and history; replenishment sees them together; and the order list points at the current number.
Make “on hand”
a number you can trust.
Start with one location, one count, and thirty days of real work.
Start free for 30 days